2015 Midstate Miata Club of NY, Inc. Elections

As we begin the new election process adopted in the updated by-laws, I want to share the sections relative to the process (see last section of this document).  We will elect a President, Vice-President, Secretary, and Treasurer at the February/March Annual Planning Meeting (final date TBD). 

To begin the process, we will accept nominations for officers from now until January 31^st, 2015.  We will then compile the list of nominees and send you a ballot with the names for each office.  Club members will return the ballots with your votes by Feb. 21^st, 2015.  The counting of ballots and announcement of results will occur at the Planning Meeting.   It's anonymous unless you place a return label on the envelope.

So, what do you need to do with this information?  Please open the Nomination Form attachment and print it.  Fill in your nominations per office and return to Miriam White at the address on the form.  If you have any questions or need help printing, please contact Karen McKissock at (585)820-6010.  I’ll be glad to help.  NOTE: Incumbents are eligible for re-election.  We do not have term limits. It's also acceptable to nominate yourself (otherwise known as volunteering).

Key dates to remember:

Today - send your nomination form to Miriam

January 31^st – Nominations closed (nominations accepted immediately until 1/31)

February 2^nd – Voting ballots distributed (Pilots and co-pilots will be eligible to vote)

February 21^st – voting complete

TBD - Annual Planning meeting

In closing, I'd like to thank you all for being MMC members and hope you enjoyed the 2014 events and that we'll see more of you in 2015.  I also hope you'll take a few minutes and participate in the new elections process.  These changes now enable ALL members to participate in choosing your leadership team instead of 'the old way' where you only got to vote if you attended the Planning Meeting.  We're looking forward to hearing from you.  Don't put it off to the last minute.  Respond ASAP so you don't forget. 

Have a very Happy Holiday season and stay safe and happy.  It's been my pleasure being your president this year!!!

Always,

Karen

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Article VI OFFICERS AND DUTIES

Section A. Elected officers shall consist of a President, Vice-President, Secretary, and Treasurer. The elected officers shall individually and collectively represent the general membership in all official matters. Officers shall be elected bi-annually to serve two year terms.

Section B. No member shall be elected to more than one elected office during the same term.

Section C. No two individuals of a multi-person membership shall hold an elected office during the same term.

Section D. PRESIDENT: The President shall preside at all general membership and Board of Directors meetings; enforce the bylaws; be authorized, along with the Treasurer, to sign all checks; sign all contracts in the organization's name; be responsible for carrying out the decisions of the general membership; appoint committees as deemed necessary for the proper operation of the organization.

Section E. VICE-PRESIDENT: The Vice-President shall assist the President in coordinating elected and appointed board members' duties and shall preside at all general membership and Board of Directors meetings in the absence of the President. In the event of a vacancy in an officer position, or the absence of any other elected officer at any meeting of the Board of Directors or of the membership, the Vice President

shall assume the duties of such other elected officer on a temporary basis until the absent officer resumes his or her duties or until a new officer is appointed and ratified by the membership, as herein after provided. The Vice-President shall not cast more than one vote in any election by the board or the membership while assuming the duties of another office pursuant to this section.

Section F. SECRETARY: The Secretary shall record the minutes of all general membership and Board of Directors meetings, maintain a file of all minutes and records during his or her term, conduct all official correspondence of the organization and conduct and keep records of all elections.

Section G. TREASURER: The Treasurer shall sign all checks; collect dues, moneys and other remuneration from all sources; be responsible for all receipts and disbursements; provide a financial report at each meeting and provide annual financial report at the last meeting of his/her term.